Executive Assistant to Lead Pastor

EXECUTIVE ASSISTANT TO LEAD PASTOR

TITLE: EXECUTIVE ASSISTANT TO LEAD PASTOR

REPORTS TO: LEAD PASTOR

STATUS: FULL TIME

SALARY: TBD

POSITION PURPOSE:

The Executive Assistant (EA) is responsible for providing administrative support, project management, and internal/external communications relative to the office of the Lead Pastor. The EA is also responsible for being a liaison between the Lead Pastor and other parties (internal and external) on projects and initiatives, facilitating interdepartmental coordination to ensure efficient follow-through. This position also seeks to set an example for reliability, servant leadership, and kindness as a representative of the Lead Pastor

RESPONSIBILITIES AND EXPECTATIONS:

• Manages the Lead Pastor’s calendar, phone calls, and emails.
• Drafts, proofs, and sends communication on behalf of the Lead Pastor.
• Attends meetings on behalf of Lead Pastor and takes minutes for record-keeping and dissemination. Meetings include but are not limited to staff meetings, executive meetings, and event team meetings.
• Gathers information, such as estimates/quotes, locations, and purposes, for upcoming projects commissioned by the Lead Pastor.
• Keeps the Lead Pastor advised on time-sensitive issues and deadlines, ensuring appropriate follow-up.
• Exercises appropriate confidentiality in all matters related to the ministry.
• Completes a variety of special projects, including but not limited to: creating PowerPoint presentations, spreadsheets, special reports, and meeting agendas.
• Assists the Lead Pastor in planning and executing staff-wide/church-wide projects and initiatives, with further delegation. (Beyond Sunday)
• Proofreads all weekend sermon notes and forwards to the media team.
• Manages all church-related travel plans for the Lead Pastor and guest speakers.
• Orders and stocks Lead Pastor’s office with specified refreshments.
• Is fully trained on the systems of communication (Subsplash Planning Center, Outlook, Office 365, etc.) at CWC and able to train others when necessary.
• Serves as secretary to the advisory board

SKILLS AND QUALIFICATIONS:

• Must be a committed follower of Jesus Christ and display Christ-centered behavior (treating people with dignity, respect, compassion, and integrity always).
• Must be willing to attend, at a minimum, one weekly worship service at CWC.

Excellent Communication and Social Skills

• Strong and prudent verbal and written communication skills to effectively convey ideas and information.
• Active listening skills to understand the needs and concerns of the staff and congregation.
• Ability to build professional and Christ-like relationships and collaborate with diverse groups of people.
• Ability to problem-solve and innovate.

Organizational and Administrative Proficiency

• 3+ years of experience supporting executives, or a demonstrated track record of managing equivalent high-stakes administrative responsibilities.
• Strong organizational skills to manage multiple tasks and responsibilities.
• Excellent attention to detail and ability to maintain accurate, up-to-date records.
• Familiar and innovative with administrative tools and systems to streamline operations.

Experience in Team Building and Conflict Resolution

• Adaptability and eagerness to foster a positive, inviting work environment.
• Managing expectations with discernment, transparency, and compassion, addressing differing opinions.
• Nurturing a culture of unity and collaboration.

Knowledgeable in Theology and Church Ministry

• Maintains a growing relationship with Jesus.
• Cultivates a mature foundation in biblical knowledge and principles.
• Understands and applies the church’s mission, vision, and core values.

Ministry Experience

• Has previous experience in church/parachurch, nonprofit settings, or a related field.
• Experience in managing staff, leading teams, and overseeing church operations.

Personal Character

• An exemplar in integrity, ethical behavior, and a lifestyle consistent with the Scriptures.
• A servant-hearted approach to leadership and a genuine care for people.
• Humble, willing to receive coaching and correction when needed, and actively seeks reconciliation.